How do entries, facts and sources work?
An entry is anything in your series you need to keep track of: a character, place, faction, item, creature, concept, or something else. A fact is one detail about an entry, like "eye color: green". Each fact can carry the chapter it came from, the exact quote, and the in-story dates it was true.
Facts are what the continuity check compares, so the more you record as facts rather than in notes, the more the app can catch.
Add an entry
- Open a type under Bible in the sidebar (Characters, Places, Factions, Items, Creatures, Concepts) and choose New character, New place and so on.
- Or press ⌘K (Ctrl+K on Windows), type the name, and pick a type under Create.
On the entry's page, click the name to rename it, and add aliases (nicknames and titles, like "the Ember Knight"). Aliases matter: the AI prompts and the AI connector use them to match "Sir Kael" to Kael Varn instead of making a duplicate.
You can also add a summary (shown on the reader wiki), tags, an image, and Notes. In notes, type @ to link another entry. The linked entry lists it under Mentioned by.
The ⋯ menu changes the type, marks the entry as a Draft idea (not canon yet), or ticks Hide from the reader wiki. Choose Other as the type and give it a custom type name for anything that doesn't fit, such as "Ship" or "Spell".
Add a fact
Choose Add fact on the entry's page.
| Field | What to put |
|---|---|
| Attribute | A short, reusable label: eye color, born, title, weapon |
| Value | What the text says: green, 388, Lady of Thornwatch |
| True from / Until | In-story dates, if it's only true for part of the story |
| Source chapter | The chapter that says it |
| Readers learn it in | When readers find out, if later than the source |
| Quote from the text | The exact words, optional |
Two tick boxes finish it off: Inferred, not stated outright for things you've worked out but the text never says, and Secret (never shown to readers) for twists.
Reuse the same attribute names across entries. A few common variants are treated as one ("eyes" and "eye colour" count as "eye color"), but "iris" and "eye color" are different attributes to the checker. The attribute box suggests names you've already used.
Facts that change over time
If something changes in the story, don't edit the old fact. Add a new one with its own True from date. Mara Thorne's title becomes "Lady of Thornwatch" from 4 Ashmoon 412 AS, after her father dies. The old and new values both stay true for their own periods, and the checker doesn't flag them.
For attributes that can have several values at once, such as allies or skills, add them in Settings → General → Attributes that can have several values so they're never treated as conflicts.
Where facts come from
You can add facts by hand, from an AI import, or through Claude. A robot icon marks facts that came from an AI. Every change, whatever its source, is in History.
Common questions
How do I record a detail that changes during the story?
Add a second fact with the same attribute and its own True from date, rather than editing the first one. The continuity check then knows both were true at different times.
What does the robot icon next to a fact mean?
The fact came from an AI, either through Import or through the AI connector.
Keep your story straight
Who Where When keeps every character, place and date in your books, and tells you when the story contradicts itself.
Start your story bibleMore in Building your bible
- How do in-story dates and custom calendars work?Set your world's months and eras in Settings, then type dates like "3 Frostmoon 412" on facts and events. Here's how dates are read and ordered.
- How do events and the timeline work?Add births, battles, journeys and other events with dates, places and participants. They appear on a zoomable timeline with a lane per character.
- How do family trees and relationships work?Link entries with relationships like parent of, member of or rival of. Who Where When draws a relationship graph and family trees from them.
- How do I add maps and pins?Upload a map image of your world, drop pins on it, and link each pin to a place or other entry in your story bible.
- How does the continuity check work?Who Where When checks your bible on every change for conflicting facts, deaths, births, two places at once, ages and duplicates.
Related
- How to write a character bibleHow to build character profiles you'll actually use: physical details, voice, relationships, and what changes over the story and when.
- What to put in a story bibleA complete story bible checklist by category, from characters and places to timelines and spellings, with why each item is worth tracking.